Recruiting and hiring
Hiring managers
- Request a New Position, Backfill, Promotion, Mid-year, or Supplemental Pay
- Log into PeopleSoft TAM
- PeopleSoft TAM resources
- PeopleSoft TAM FAQs
- Candidates requiring sponsorship, please contact uitshr@iu.edu.
Recruiting appointed employees
The hiring manager must first obtain permission to recruit.
- Request the position in PeopleSoft Talent Acquisition Manager (TAM). If this is a new position or you would like to reclassify the position, the hiring manager must submit it to an HR Business Partner for review. A position number must be obtained from IU HR before a new position can be posted in TAM.
- The UITS Finance Office approves funding.
- Role descriptors can be obtained from the IU Career Navigator.
- For more information, see the Creating a Job Opening user guide.
- Pending hiring manager’s entry of the posting text within TAM, once approvals routing to UITS Finance Office and UITS HR BP have been approved, posts will become live in the Candidate Gateway.
- Hiring managers can request announcements on external job boards such as LinkedIn, CareerBuilder, and HigherEdJobs.com.
- External job board costs will be charged back to the unit’s account. No-cost options are also available.
- Proactive recruiting tools, such as resume mining through LinkedIn and targeted advertising through groups and professional affiliations, are available for hiring managers.
Contact the UITS HR Generalist at uitshr@iu.edu to learn more about finding the right candidate for your open position, creating a candidate pipeline for future hires, or using LinkedIn to mine for resumés.
University hiring policies are written in accordance with the Americans with Disabilities Act and Title IX.
Hiring managers and committees must be aware of and abide by IU’s guidelines and policy requirements throughout the recruiting and selection process.
Hiring manager and screening team should be designated in TAM prior to posting. These are able to be modified by the hiring manager at any time.
Hiring managers and committees screen all applicants.
- Applications are not pre-screened by UHRS Employment or UITS Human Resources. Hiring managers must ensure final candidates meet the minimum requirements as posted.
- Hiring manager and/or hiring committee screen applicants and disposition accordingly in TAM.
- Hiring managers should check the applicant list regularly as new applications do not create notifications.
For additional hiring information, review IU's campus-specific procedures.
Making a final selection takes several steps.
- Hiring manager and/or search committee compose interview questions using these guidelines:
- Hiring manager and/or committee schedule and conduct interviews.
- After completing the final interviews, hiring manager and/or committee will make a final selection.
- Hiring manager initiates the Hiring Appointed Employee process noted below.
Hiring appointed employees
- UITS HR Generalist contacts the candidate with information to complete the e-Verify/I-9 process and background check.
- New employees must complete Section 1 of Form I-9 on or before the first day of employment. Section 2 must be completed within first three days of employment.
- Hiring manager should conduct reference check and provide candidate with the Personal Profile Form (ED), which should be completed and returned to HR Generalist.
- If candidate has former relationship with IU (student or employee), please do not provide SSN.
You’ve made it!
Supervisors, Managers and UITS HR will assist new employees with the final steps of becoming an IU employee, including:
- Set up IU username
- Complete payroll paperwork
- Discuss benefits
- Acquiring a CrimsonCard
- Help new employees adjust and feel welcome
Role Descriptors
Role descriptors can be found in the IU Career Navigator.
Hiring temporary employees
Advertising for temporary positions
You may advertise a temporary position in PeopleSoft TAM by working with the UITS HR Generalist. Please note that advertising or posting for temporary positions is not required.
Hiring process
Hiring managers can initiate a temporary employee hiring request by submitting a request through FireForm here.
For all new hires, the Personal Profile Form must be submitted via SecureShare prior to submission of this form. If the employee was not hired through TAM, the Hourly Application is also required.
Please send an email to fnsspay@iu.edu if you have any questions.
Background checks and other required approvals must be completed prior to the employee's start date. UITS Payroll will notify the hiring manager when required approvals are received and to confirm the new temporary employee’s start date. Additional information regarding the employee’s I-9 e-verify, university ID, and network username will also be sent at this time.